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October 15, 2020

Everything You Need to Know About Contracts ft. KUHLEN

Contracts. Love them or hate them, they're a necessary part of doing business.

It seems every entrepreneur has a story of the one time they went without a contract and got burned. They can be an easy step to skip – especially if you have a spoken agreement or are working with someone you know. But when things go wrong in a business deal? A contract can be an important part of making things right and reaching an agreement.

Jan Kuhlen & Susanna Stursberg of KUHLEN Partnerschaft von Rechtsanwälten mbB have been part of our community for years, offering Law Office Hours and leading workshops designed to help members answer their toughest legal questions. Of course, unique legal situations require custom advice, but when it comes to what constitutes a legally-binding contract, Susanna says there are a few things you can know for sure.

We sat down with her for a deep dive into contracts. What makes them enforceable, what to do if you don't have one, and what you can do if you want out. Here's what she had to say.


MEET KUHLEN

KUHLEN is a team of Berlin-based lawyers who specialize in commercial law, copyright law and labor law. They support their clients who are looking to do business in Berlin with complex registration, real estate law, banking & capital marketing law, and conducting cases. Put simply, the topics that cause the rest of us to lose sleep are just another day in the KUHLEN office.


Photo by Norman Posselt

Must contracts be always concluded in writing?

No.

A contract can also be concluded orally. Only in certain cases does the law require the written form, e.g. when founding a limited liability company (GmbH), when purchasing real estate, etc. Often there is no explicit mention of the word “contract” or “agreement” at all, but it results from the circumstances, e.g. from mutual emails.

For a contract you only need two corresponding declarations of intent, e.g. one email saying "we will deliver service x by next Monday" and the other saying "great, we will pay x EUR for this". Like this, a contract has already been concluded, which brings with it rights and obligations. 


No contract concluded. Do I still have rights?

Yes, of course.

If there is no contract between the parties, this does not mean that there is no legal relationship. It simply means that the legal regulations of the codes are applicable. Here you will find, among other things, warranty and liability regulations, reasons for appeal, and termination options.

However, these regulations often do not take into account the individual situation of the parties and do not cover the need for regulation.

A contract clause seems strange to me. Is there anything I can do?

It depends on the clause and your negotiation skills.

Just because a clause is written down in a contract, it does not necessarily mean that it is effective. Although in many cases it can be freely determined what is regulated between the parties, the law also sets clear limits to this. Ineffective are, among other things, clauses that unreasonably disadvantage the contractual partner. For example, a rental agreement may not prohibit the installation of a refrigerator. 


An important difference is whether a consumer is involved on one side of the parties (B2C) or whether it is only between companies (B2B). For the protection of the consumer from a company, special provisions apply which the company must observe when concluding a contract, these are e.g. information about the essential properties of the respective product, information about warranty rights or extra payments.The legal regulations require the greatest possible transparency for the benefit of consumers. 


However, with B2B transactions, such comprehensive information is usually not necessary. In this respect, a knowledge and experience advantage of the entrepreneurial buyer is assumed here, which makes the information obligations obsolete. 


If the consumer is provided with general terms and conditions, even stricter provisions apply in favor of the consumer. T & C are subject to a special content control. Any ambiguities or cases of linguistic doubt are the responsibility of the person using the T & C. Furthermore, there is the transparency principle, which means that a clause in T & C is inappropriate and unfair if it is not clear and understandable. 


In addition to the prohibition of unreasonable disadvantage, clauses must not be unexpected and take the consumer by surprise. If a clause is ineffective, it is regarded as non-existent in the legal sense. The gap created by the invalid clause will be filled by the statutory provisions. 


Of course, this must be checked in each individual case.


The contract was not signed. Is it still effective?

Most of the time, yes. But it depends on what kind of contract it is.

A contract is usually effective without a signature unless the written form is required for this legal business. First and foremost it depends on the agreement of both parties. Whether an additional signature is required depends on whether the law stipulates a written form requirement. In this context, the distinction between written form and text form becomes important. 


If written form is required, the legal transaction must be signed by hand or by means of a notarially certified hand mark. The text form only demands a legible declaration, which does not require a signature. 


If the written form is required by law, its requirements must be met, otherwise the respective declaration is generally not effective, e.g. in the case of a fixed-term employment contract or the purchase of real estate. 


However, there is also the option of signing digital documents electronically with tools such as docusign. If electronic signatures meet the requirements of the "Regulation on electronic identification and trust services for electronic transactions in the internal market" (eIDAS Regulation), they are considered legally valid.


I want to cancel the contract. Can I revoke it?

Here too, it depends on what kind of contract it is.

In principle, closed contracts must be adhered to, i.e. they cannot be terminated at will. However, there are exceptions to this rule. If it is no longer acceptable for one of the parties to continue to adhere to the contract, the contract can be terminated for good cause. Also the rather rare case of the loss of the business basis can occur. 


Furthermore, the contract often provides for termination options, e.g. in the case of an employment contract or service contract. In this way, the contract can be terminated for the future. 


In addition, the contract can be revoked in some cases, e.g. in the case of contracts concluded by consumers via the internet (distance contracts). A right of withdrawal of 14 days is provided by law, and often stores offer even a longer period. 


Thanks to Susanna for sharing her expertise on what makes a contract. If you still have questions for KUHLEN, members can grab a 30-minute session with them or you can book legal consultation on the KUHLEN website.

Experts in beta is a series for the betahaus Magazine where we ask experts from our community to share their insight on a specific topic or question that is relevant to their area of expertise. Take a look at our events calendar for upcoming events and office hours where you can take a deeper dive into these topics.

"As a coworking space, you have to give stage to important topics.’’

This year we released a new event format in Kreuzberg called ‘’The betaSalon’’. It's an open panel discussion which aims to give stage to important topics and give free speech on them. The fist one we did on the EU elections, last month we talked about changemakers, but our favourite one for this season stays ‘’Mother + Founder’’ where we partnered with FemGems podcast and recorded a live podcast episode for them having Madeleine Gummer von Mohl (betahaus co-founder), Kristine Zeller (co-creater of ooshi period underwear) and Luisa Hoffman on the stage.

betaSalon at betahaus | Kreuzberg

"We should fight for a more human-centered tech development’’

Every September, our co-founders take part in the Techfestival. in Copenhagen, spending a few days disconnecting from the daily life and focusing on creating a better, more human-centered tech future. This year the think tank which included our co-founders Madeleine and Max came up with the TechPledge. The Tech Pledge was made to emphasize the need for a new direction in tech. Similar to the Hippocratic oath for doctors, the Tech Pledge is a promise to make tech a force for good and ensure responsible and sustainable tech leadership. It’s a commitment to driving a new direction in technology.

Techfestival. 2019 in Copenhagen


"Startups are transforming European football as we know it.’’

One of the most exciting projects for betahausX this year (which is also continuing in 2020) is their new startup challenge called The Werder Lab - a global startup competition that aims to reimagine the way clubs like Werder work with athletes, fans and partners.



"You should leave time for the things you love most’’ 

This year couldn’t end without us having our favourite events - the end-of-the-year holiday party and the BETAPITCH Global Finals. On the 6th of December we saw the 9 finalists of the regional BETAPITCH competitions pitching in front of our jury. Congrats to Troy from Hamburg for winning the big prize.

We finished the year at our Holiday Party celebrating anything and everything at betahaus | Neukölln together with our members, friends of friends and our favourite artists from Passiflora LIVE, Tapete and Kotoe.

Love at The betahaus Holiday Party 2019


Thank you for being with us in 2019. It's been a crazy big year for us and it wouldn't been possible without your support, trust and the hard work of our amazing team. Have an amazing holiday time and we'll see you again in 2020.

With love,
betahaus

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